Date posted 10 December 2020
About the Company
PolyNovo develops and manufactures innovative medical devices which are sold around the world. Its polymer technology is currently available as NovoSorb BTM™, a regenerative dermal scaffold which has FDA (USA), TGA (AU), European and other registrations, with a second product, a Syntel™ Hernia scaffolding device, nearing commercial manufacture.
PolyNovo is seeking a Facilities Coordinator to manage its head office facilities in Port Melbourne. Reporting to the Chief Operating Officer, the role will negotiate and oversight service contracts with a range of external providers including telecommunications and information technology, security, office equipment, cleaning, pest management, building and grounds maintenance, waste management etc.
About the Role
Negotiate and oversight contracts with outsourced service providers to minimise business risk and ensure cost- efficient and effective facilities management;
Oversight minor work projects related to office fit- outs, furniture, fixtures and fittings;
Maintain accurate records regarding buildings and assets including desktop and laptop computers, mobile phones etc;
In collaboration with Engineering and Safety staff, ensure facilities are compliant with building and planning regulations including environmental, health, and security standards;
First on call for Fire and Security alarms and IT Alerts for switches, server and network outages
Review facility budgets and contracts regularly to ensure efficiency and effectiveness;
Assist with annual Insurance Risk Assessment reviews relating to facilities including managing & implementing any recommendations;
Draft reports and recommendations in relation to decisions about lease/ buy office and other equipment;
Maintain accurate, timely records including contracts for services, letters of engagement, and other communications; and
Evaluate, monitor, and approve the delivery of building services, including the scope of services, budgets and cost schedules.
Degree qualifications in Accounting, Business, Engineering or Information Technology;
At least three years’ experience in facilities management preferably including outsourced IT services;
Good knowledge of contract law backed by strong financial and IT literacy;
Well-developed interpersonal and communication skills including the ability to engage a range of stakeholders;
Strong attention to detail, particularly in relation to drafting and interpreting contracts;
Ability to work independently and as part of a small team
Well-developed analytical and problem-solving skills including the ability to plan, think strategically, and recognise the long-term implications of decisions; and
Excellent organisational and time management skills with the ability to handle a complex, varied workload.